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Motor Vehicle Logbook Tool

Log trips and running costs as the year goes, and export a completed logbook as an Excel workbook or a printable PDF. Your data stays in this browser only.

Your data stays on this device.

This tool saves to this specific browser on this specific device only, using a browser feature called local storage. It will not appear if you open this page in a different browser, a different device, or after using "Clear browsing data" or a similar reset. Tax Insights cannot see or recover this data under any circumstances unless you export it and send us a copy. Do not use private or incognito browsing, since that data is discarded when the window closes. Export a backup regularly, especially before updating your browser, changing devices, or clearing site data.

Prefer a simple printable sheet instead? Download the fillable PDF version and fill it in by hand or on your computer. No browser storage involved, and nothing to export or back up.

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Motor Vehicle Logbook

Logbook method - s. 28-G ITAA 1997

Financial Year

Vehicle & logbook period

Owner / driver name

Vehicle make & model

Registration number

Engine capacity

12-week period - start date

12-week period - end date (auto)

Odometer - start of period (km)

Odometer - end of period (km)

Odometer - start of FY (km)

Odometer - 30 June (km)

Odometer - end of period defaults to the last trip's odometer reading. Edit this if additional travel (including private travel) occurred between the final logged trip and the end of the 12-week period.

A logbook must cover a continuous minimum of 12 weeks and is broadly representative of usual travel patterns. A logbook can generally be used for up to five years provided your pattern of business use does not materially change.

Trip log

	Date	Journey (From → To)	Business purpose / reason	Odo start	Odo end	Km	Purpose

Record journeys in chronological order as they occur. Each business journey must state the purpose of the journey - e.g. attend client meeting, travel to supplier, inspect rental property, attend work conference.

Total km logged

Business km

Private km

Business-use %

Car expenses - full financial year

	Expense category	Amount ($)	Evidence
	Total expenses	$0.00

Fuel and oil may be estimated from odometer records if receipts aren't retained. All other expenses (servicing, registration, insurance, interest, decline in value) require receipts or equivalent evidence.

Estimated deductible car expenses (Total expenses × Business-use %)

$0.00

This figure may change once depreciation limits, GST, luxury car limits and other adjustments are applied - confirm with your tax agent before lodging.

Declaration

I declare that this logbook is a true and accurate record of my motor vehicle use during the stated period.

Driver signature

Date

Generated on

Generated by

Use Export data to save a portable file you can move to another browser or device, then use Import data there to restore it. This is separate from the in-browser Save button above.

Clarity. Strategy. Confidence. Registered tax agent, Melbourne based, serving clients Australia-wide online.
How this deduction is calculated: Business-use % = business km ÷ total km logged during the 12-week period, applied to total car expenses for the income year (logbook method, Subdiv 28-G ITAA 1997).
Retention: keep this logbook, odometer records and expense evidence for 5 years from the date the relevant return is lodged.
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This tool is a record-keeping aid only and does not constitute tax advice; your business-use percentage and deduction should be reviewed by your tax agent before lodgment. General information does not constitute tax advice. © Tax Insights. All rights reserved.